Exhibitor Info


Exhibitor Info

The Exhibition Hall at the WHIMA Annual Conference has been renamed!!!  The exhibition area is now the Solutions Corner!


Why Exhibit


Cost


What is Included in the Exhibit Fee?


Schedule of Events

NOTE – The agenda listed below is tentative and subject to change.

Wednesday, May 12, 2021

12:00 Noon – 5:00 PM – Vendor booth set up

5:00 – 6:30 PM – Grand Opening of the Solutions Corner and Reception

Thursday, May 13, 2021

7:00 – 8:00 AM Breakfast – Exhibits open if vendor desires

10:00 – 10:30 AM Refreshment Break – Exhibits open

10:30 – 11:20 AM Vendor Product/Service Sessions – Six (6) vendors will be given 15-minutes to exclusively showcase their product/service in an educational meeting room.  This opportunity will be given to the first six (6) registered vendors that request participation on the registration. 

12:20 – 12:50 PM Lunch and networking with meeting attendees in the Solutions Corner – Exhibits open

12:50 – 1:35 PM Drawing for prizes in the Solutions Corner – Exhibits open

1:35 – 3:30 PM – Vendors dismantle booth

Click here to view complete agenda.


Virtual Exhibitors


Other Important Information Regarding Exhibiting


Advertising

Advertising in the WHIMA Annual Conference on-site program. The WHIMA Annual Conference on-site program is distributed to all attendees, speakers, and exhibitors at the Annual Meeting.


Corporate Sponsorship


Corporate Sponsorship January – December 2021

 
Annual Conference
Booth Only
Corporate Sponsorship
Benefit
$450

$600
after 3/19/21
Friend
Level

$150
Benefactor
Level

$350
Partnership
Level

$750
Conference Attendee Registration (1)
25% discount
Free
Priority Exhibit Booth Selection at WHIMA Annual Conference
X
Discount - Exhibit Space and advertising
10%
15%
25%
1/4 page display Ad in Annual Conference Program
Free
Free
Business Card Ad in Annual Conference Program
Free
Listing in Annual Conference Program by Recognition Level
X
X
X
Name Tag Ribbon at Annual Conference
X
X
X
Recognized on the Corporate Sponsor page
X
X
X
Recognized on the WHIMA homepage
X
X
Corporate Video featured on WHIMA website
X
Corporate Member News feature on WHIMA website
X

Additional Annual Conference Sponsorship Opportunities


OpportunityFee
Meal - Full Sponsorship$2,500
Meal - Partial Sponsorship$500
Refreshment Break - Full Sponsorship$1,000
Refreshment Break - Partial Sponsorship$500
Solutions Corner Grand Opening Reception - Full Sponsorship$3,500
Solutions Corner Grand Opening Reception - Partial Sponsorship$500
Speaker Sponsorship - Keynote - Holly Hoffman$2,000
Speaker Sponsorship - Educational$500
Face Masks for Attendees
(with your company name/logo)
Full Sponsorship
(Vendor Provides)
Annual Conference Notepads for Attendees
(with your company name/logo)
Full Sponsorship
(Vendor Provides)
Annual Conference Meeting App$400
Attendee Bags
(with your company name)
Full Sponsorship
(Vendor Provides)
WHIMA Scholarship Award Program$x Donation
Silent Auction or Raffle ItemValue and Item to be
determined by donor

Your company sponsorship is most appreciated and will be recognized in the following ways:


Hotel

The Ingleside Hotel
2810 Golf Road
Pewaukee, WI  53072

Directions to Hotel Map

For reservations, call 262-547-0201.  To receive the WHIMA group rate – $114 plus applicable taxes, you must identify that you are a member of the WHIMA group and make reservation by April 15, 2021.


Important Dates

Early Bird Exhibit Registration Ends:   March 19, 2021

Exhibit Registration closes April 10, 2021.

Advertisement in the Annual Conference on-site program:   Advertising in this program is due no later than April 10, 2021.

Hotel Guest Room – WHIMA Group Rate – April 15, 2021


Important Annual Conference Contacts

Teresa Pearson – WHIMA Executive Office Coordinator
[email protected]


Rules and Regulations

Cancellations:

 

SHIPPING, ADDITIONAL SERVICES, LABOR:  You are responsible for ordering additional services such as extra equipment, freight handling, shipping and labor. Click here for more information. Click here for ordering additional electricity, phone, or internet.

Installation & Removal: Vendor booths can be set up on Wednesday, May 12, 2021 from 12:00 Noon – 5:00 PM. Vendors can begin dismantling the booths after 1:30 PM on Thursday, May 13.  All booths must be dismantled and removed by 3:30 PM on Thursday, May 13, 2021.

Liability for Exhibits:   Please take caution with your equipment.  WHIMA and The Ingleside Hotel or any officer, agent or employee thereof, shall not be liable for the safety of the exhibitors’ property, its agents or employees, from damage by fire, accident or any other causes, and the exhibitor does hereby release and indemnify WHIMA and The Ingleside Hotel from any such claim of any kind or nature. Every exhibitor is required to and guarantees to have in force, at his own expense, his own insurance covering his employees not only on worker’s compensation and the employer’ liability, but also on general public liability, and injury, and accident, and any damage to the exhibitor’s property.  WHIMA and The Ingleside Hotel shall in no way be held responsible. Exhibitor is responsible for any damages to materials of The Ingleside Hotel.

Registration & Badges:  Six Exhibitor badges will be provided. On Thursday, lunch is provided for two (2) representatives from each registered vendor company. Additional lunches will be $30.00.


Cancellation

View Terms and Conditions.

Click here if you need to cancel your registration.


Registration

Click here to register.

Online registration will close at 11:59 PM CT April 10, 2021. Onsite registration will NOT be available.

When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, MasterCard, Visa, or Discover).

If you are paying by check, select “mail a check” under payment options. You will later see instructions to print the confirmation page and mail your payment to KnowledgeConnex. The mailing address will be on the invoice. Make your check payable to KnowledgeConnex and include the confirmation/order number with the check. Checks that do not reference the confirmation number will be returned to you and will not be applied to the registration.