Exhibitor / Sponsor


WHIMA 2019 Annual Conference

May 7-9, 2019

KI Convention Center – Green Bay, WI


Exhibitor Info


Why Exhibit


Rules and Regulations

Booth Pricing

Booth Pricing
Early Bird
Registration
Before 3/18/19
Standard
Registration
After 3/18/19
Booth Space
$500
$600
Corporate Partnership
Partnership Level Booth Space (save 25%!)
$375
$450
Corporate Partnership
Benefactor Level Booth Space (save 15%!)
$425
$510
Corporate Partnership
Friend Level Booth Space (save 10%!)
$450
$540

WHAT IS INCLUDED IN THE EXHIBIT FEE?

8’ x 10’ booth includes:

 

Register to Exhibit


Click here for some Quick Facts

Click here for pricing and order form

Quick Facts for shipping information


Important Dates

Advanced Vendor Registration Due:   March 18, 2019

The Annual Meeting on-site program:  Advertising in this program is due no later than April 12, 2019.  


Schedule of Events

*All breakfasts and refreshment breaks will be in the Exhibitor Hall*

NOTE – The agenda listed below is tentative and subject to change.

DateTimeEvent
May 8, 201912:00 Noon - 5:00 PMVendor booth set up
May 8, 20195:00 PM - 6:30 PMGrand Opening of Exhibit Showcase
Reception and Vendor Appreciation
May 9, 20197:00 AM - 8:00 AMRegistration and Breakfast in Exhibit Hall
(Vendor has option to have their exhibit open)
May 9, 201910:00 AM - 10:30 AMRefreshment Break in the Exhibit Hall
Exhibits Open
May 9, 201910:30 AM - 11:20 AMVendor Product/Service Sessions – Six (6) vendors will be given 15-minutes to exclusively showcase their product/service in an educational meeting room. This opportunity will be given to the first six (6) registered vendors that request participation on the registration.
May 9, 201912:15 PM - 1:00 PMLunch and networking with meeting attendees in Exhibit Hall
Exhibits open
May 9, 20191:00 PM - 1:30 PMDrawing for prizes in Exhibit Hall
May 9, 20191:30 PM - 3:30 PMVendors dismantle booth

 

View Complete Agenda


Advertising

Let the attendees know what booth you are in!  Highlight what you have to offer them for HIM products and solutions!  If you are unable to attend the Annual Meeting, let our attendees know you’re still able to meet their needs by advertising in the WHIMA Annual Conference on-site program. 

The WHIMA Annual Conference on-site program is distributed to all attendees, speakers, and exhibitors at the Annual Meeting.

 

Register to Advertise

 

Annual Conference on-site program Advertisement Pricing:

AdSizePrice
Full Page7 ¾” x 10″ $400
Half Page7 ¾” x 4 ¾” horizontal $285
Half Page3 ¾” x 10″ vertical $285
Quarter Page3 ¾” x 4 ¾” $180
Business Card Size3 ¾” x 2″ $100

Corporate Sponsorship

Corporate Sponsorship May 2019 – April 2020

Learn more about the benefits of partnering with WHIMA!

 

Become a Corporate Partner

 

 
Annual Conference
Booth Only
Corporate Sponsorship
Benefit
$500

$600
after 3/18/19
Friend
Level

$150
Benefactor
Level

$350
Partnership
Level

$750
Conference Attendee Registration (1)
25% discount
Free
Priority Exhibit Booth Selection at WHIMA Annual Conference
X
Discount - Exhibit Space and advertising
10%
15%
25%
1/4 page display Ad in Annual Conference Program
Free
Free
Business Card Ad in Annual Conference Program
Free
Listing in Annual Conference Program by Recognition Level
X
X
X
Name Tag Ribbon at Annual Conference
X
X
X
Recognized on the Corporate Sponsor page
X
X
X
Recognized on the WHIMA homepage
X
X
Corporate Video featured on WHIMA website
X
Corporate Member News feature on WHIMA website
X

Additional Annual Conference Sponsorship Opportunities:

 

Register for Sponsorship Opportunities

 

OpportunityFee
Meal - Full Sponsorship$2,500
Meal - Partial Sponsorship$1,250
Refreshment Break - Full Sponsorship$1,000
Refreshment Break - Partial Sponsorship$500
Exhibit Hall Grand Opening Reception - Full Sponsorship$4,000
Exhibit Hall Grand Opening Reception - Partial Sponsorship$2,000
Exhibit Hall Dessert (Thursday noon)$400
Speaker Sponsorship - Keynote - Daniel Paulson$2,000
Speaker Sponsorship - Educational$750
Badger State Brewery Tour & Networking Event$300
Annual Conference Meeting App$500
Attendee Bags (with your company name)Full Sponsorship
Scholarship Award Program$x Donation
Silent Auction or Raffle ItemBring to Meeting

Your company sponsorship is most appreciated and will be recognized in the following ways:


Important Annual Conference Contacts

Teresa Pearson – WHIMA Executive Office Coordinator
[email protected]

Angie Dibble – Exhibitor Liaison
[email protected]


Rules and Regulations

EXHIBIT FEE:

Single Booth – On or before March 18, 2019 – $500.00

Single Booth – After March 18, 2019 – $600.00

8 x 10 booth includes:

 

ASSIGNMENT OF SPACE:  Corporate sponsors receive first priority in assignment of booth space.  Space is subject to availability, and will be allocated on a first paid, first reserved basis.  The decision with respect to allocation of booth space will be binding upon all exhibitors.  Exhibit space will not be assigned unless full payment is received.  Once a vendor registers, they will automatically receive a vendor registration confirmation via email. This will come from the webmaster, KnowledgeConnex.  In the event of conflict or conditions beyond our control, WHIMA reserves the right to rearrange the floor plans.

CANCELLATIONS:  Cancellation of a booth made on or before April 1, 2019 will receive a refund of one half the booth fee.  No refunds will be given if cancellations are made after April 1, 2019.  Cancellation of Corporate Sponsorship made on or before April 1, 2019 will receive a full refund minus a 15% processing fee. No refunds will be given if cancellations are made after April 1, 2019.

Click here if you need to cancel your registration.

SHIPPING, ADDITIONAL SERVICES, LABOR:  You are responsible for ordering additional services such as extra equipment, freight handling, shipping and labor. Click here for more information.

INSTALLATION & REMOVAL: Vendor booths can be set up on Wednesday, May 8, 2019 from 12:00 Noon – 5:00 PM. Vendors can begin dismantling the booths after 1:30 PM on Thursday, May 9. All booths must be dismantled and removed by 3:30 p.m. on Thursday, May 9, 2019.

LIABILITY FOR EXHIBITS:   Please take caution with your equipment.  WHIMA, and the KI Convention Center or any officer, agent or employee thereof, shall not be liable for the safety of the exhibitors’ property, its agents or employees, from damage by fire, accident or any other causes, and the exhibitor does hereby release and indemnify WHIMA and the KI Convention Center from any such claim of any kind or nature. Every exhibitor is required to and guarantees to have in force, at his own expense, his own insurance covering his employees not only on worker’s compensation and the employer’ liability, but also on general public liability, and injury, and accident, and any damage to the exhibitor’s property.  WHIMA and the KI Convention Center shall in no way be held responsible. Exhibitor is responsible for any damages to materials of the KI Convention Center.

REGISTRATION & BADGES:  Six Exhibitor badges will be provided. On Thursday, lunch is provided for two (2) representatives from each registered vendor company. Additional lunches will be $40.00.


Registration

 

Register

 

Click here if you need assistance with registration.

Online registration will close at 11:59 PM CT April 12, 2019. Onsite registration will NOT be available.

When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, MasterCard, Visa, or Discover).

If you are paying by check, select “mail a check” under payment options. You will later see instructions to print the confirmation page and mail your payment to KnowledgeConnex. The mailing address will be on the invoice. Make your check payable to KnowledgeConnex and include the confirmation/order number with the check. Checks that do not reference the confirmation number will be returned to you and will not be applied to the registration.

Cancellation

Please visit the terms and conditions.

Click here if you need to cancel your registration.