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Exhibiting
Advertising
Corporate Sponsorship
Annual Conference Sponsorship

Exhibitor Information

The Exhibition Hall at the WHIMA Annual Conference has been renamed!!!  The exhibition area is now the Solutions Corner!


Why Exhibit


Cost


What is Included in the Exhibit Fee?


Schedule of Events

* NOTE – The agenda listed below is tentative and subject to change.

 

Wednesday, May 11, 2022

12:00 Noon – 5:00 PM
Vendor booth set up

5:00 – 6:30 PM
Grand Opening of the Solutions Corner and Reception

 

Thursday, May 12, 2022

7:00 – 8:00 AM
Breakfast – Exhibits open if vendor desires

10:00 – 10:30 AM
Refreshment Break – Exhibits open

10:30 – 11:20 AM
Vendor Product/Service Sessions – Six (6) vendors will be given 15-minutes to exclusively showcase their product/service in an educational meeting room. This opportunity will be given to the first six (6) registered vendors that request participation in the registration.

12:20 – 12:50 PM
Lunch and networking with meeting attendees in the Solutions Corner – Exhibits open

12:50 – 1:35 PM
Drawing for prizes in the Solutions Corner – Exhibits Open

1:35 – 3:30 PM
Vendors dismantle the booth

 

Click here to view the complete agenda.


Virtual Exhibitors


Other Important Information Regarding Exhibiting


Advertising

Advertising in the WHIMA Annual Conference on-site program. The WHIMA Annual Conference on-site program is distributed to all attendees, speakers, and exhibitors at the Annual Meeting.


Corporate Sponsorship

Corporate Sponsorship January – December 2022

Become a 2022 WHIMA Corporate Partner
 

Annual
Conference
Booth Only

Corporate
Sponsorship

  

Benefit

$450

$600 (After 3/19/22)
Friend Level
$150
Benefactor Level
$350
Partnership Level
$750
Conference Attendee Registration (1)25% discountFree
Priority Exhibit Booth Selection at WHIMA Annual
Conference
X
Discount – exhibit space and advertising10%15%25%
¼ page display advertisement in Annual Conference
Program
FreeFree
Business Card Ad in the Annual Conference ProgramFree
Recognized on the Annual Conference event websiteXXX
Listing in Annual Conference program by recognition
level
XXX
Name Tag Ribbon at Annual ConferenceXXX
Recognized on the Corporate Sponsor pageXXX
Recognized on the WHIMA homepageXX
Corporate Video featured on WHIMA websiteX
Corporate Member News feature on WHIMA website X
Recognized on WHIMA Social MediaXX

Additional Annual Conference Sponsorship Opportunities

Opportunity

Fee

Meal - Full Sponsorship$2,500
Meal - Partial Sponsorship$500
Refreshment Break - Full Sponsorship $1,000
Refreshment Break - Partial Sponsorship$500
Solutions Corner Grand Opening Reception - Full Sponsorship$3,500
Solutions Corner Grand Opening Reception – Partial Sponsorship$500
Speaker Sponsorship – Keynote – Kent Rader$2,000
Speaker Sponsorship - Educational$500
Face Masks for Attendees (with your company name/logo)Full Sponsorship
(vendor provides)
Annual Conference Notepads for Attendees (with your company
name/logo)
Full Sponsorship
(vendor provides)
Annual Conference Meeting App$400
Attendee Bags (with your company name/logo)Full Sponsorship
(vendor provides)
WHIMA Scholarship Award Program$ X Donation
Silent Auction or Raffle ItemValue and item to
be determined by
the donor

Your company sponsorship is most appreciated and will be recognized in the following ways


Hotel

The Osthoff Resort
101 Osthoff Avenue
Elkhart Lake, WI 53020

For reservations, call 800-876-3399. To receive the WHIMA group rate – $129 plus applicable taxes, you must identify that you are a member of the WHIMA group and make a reservation by April 15, 2022.


Important Dates

Early Bird Exhibit Registration Ends: March 19, 2022

Exhibit Registration: Closes April 10, 2022

Advertisement in the Annual Conference on-site program: Advertising in this program is due no later than April 10, 2022

Hotel Guest Room – WHIMA Group Rate: April 15, 2022


Important Annual Conference Contacts

Teresa Pearson – WHIMA Executive Office Coordinator
[email protected]


Rules and Regulations

Cancellations:

Shipping, Additional Services, Labor: You are responsible for ordering additional services such as extra equipment, freight handling, shipping, and labor. Click here for more information. Click here for ordering additional electricity, phone, or internet.

Installation & Removal: Vendor booths can be set up on Wednesday, May 11, 2022, from 12:00 Noon – 5:00 PM. Vendors can begin dismantling the booths after 1:30 PM on Thursday, May 12. All booths must be dismantled and removed by 3:30 PM on Thursday, May 12, 2022.

Liability for Exhibits: Please take caution with your equipment. WHIMA and The Osthoff Resort or any officer, agent, or employee thereof, shall not be liable for the safety of the exhibitors’ property, its agents or employees, from damage by fire, accident, or any other causes. The exhibitor does hereby release and indemnify WHIMA and The Osthoff Resort from any such claim of any kind or nature. Every exhibitor is required to and guarantees to have in force, at his own expense, his insurance covering his employees not only on worker’s compensation and the employer’ liability, but also on general public liability, and injury, and accident, and any damage to the exhibitor’s property. WHIMA and The Osthoff Resort shall in no way be held responsible. The exhibitor is responsible for any damages to materials of The Osthoff Resort.

Registration & Badges: Six Exhibitor badges will be provided. On Thursday, lunch is provided for two (2) representatives from each registered vendor company. Additional lunches will be $30.00.

Personal Responsibility & Liability Waiver:  By attending a Wisconsin Health Information Management Association (WHIMA) in-person Event, you voluntarily assume all risks and accept sole responsibility for any injury related to exposure to COVID-19, and release WHIMA from liability for any injury or harm that may result by attending the Event. WHIMA’s goal is to ensure a safe meeting environment. As such, you also agree to abide by any prevention or safety measures that WHIMA, the venue, the County health department, or the State of Wisconsin may have in place during the Event. You also agree not to attend the Event if you become ill, are aware that you’ve been directly exposed to the COVID-19 virus within two weeks before the Event, or exhibit any symptoms of the COVID-19 virus before or during the Event.


Registration

Registration is now open!

Click here to register.

Online registration will close at 11:59 PM CT on April 10, 2022. Onsite registration will NOT be available.

When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, MasterCard, Visa, or Discover).

If you are paying by check, select “mail a check” under payment options. You will later see instructions to print the confirmation page and mail your payment to KnowledgeConnex. The mailing address will be on the invoice. Make your check payable to KnowledgeConnex and include the confirmation/order number with the check. Checks that do not reference the confirmation number will be returned to you and will not be applied to the registration.

See the Terms and Conditions.

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