Exhibitor / Sponsor

WHIMA 2019 Annual Conference

May 7-9, 2019

KI Convention Center – Green Bay, WI

Exhibitor Info

Why Exhibit

Rules and Regulations

Booth Pricing

Booth Pricing
Early Bird
Before 3/18/19
After 3/18/19
Booth Space
Corporate Partnership
Partnership Level Booth Space (save 25%!)
Corporate Partnership
Benefactor Level Booth Space (save 15%!)
Corporate Partnership
Friend Level Booth Space (save 10%!)


8’ x 10’ booth includes:


Register to Exhibit

Click here for some Quick Facts

Click here for pricing and order form

Quick Facts for shipping information

Important Dates

Advanced Vendor Registration Due:   March 18, 2019

The Annual Meeting on-site program:  Advertising in this program is due no later than April 12, 2019.  

Schedule of Events

*All breakfasts and refreshment breaks will be in the Exhibitor Hall*

NOTE – The agenda listed below is tentative and subject to change.

May 8, 201912:00 Noon - 5:00 PMVendor booth set up
May 8, 20195:00 PM - 6:30 PMGrand Opening of Exhibit Showcase
Reception and Vendor Appreciation
May 9, 20197:00 AM - 8:00 AMRegistration and Breakfast in Exhibit Hall
(Vendor has option to have their exhibit open)
May 9, 201910:00 AM - 10:30 AMRefreshment Break in the Exhibit Hall
Exhibits Open
May 9, 201910:30 AM - 11:20 AMVendor Product/Service Sessions – Six (6) vendors will be given 15-minutes to exclusively showcase their product/service in an educational meeting room. This opportunity will be given to the first six (6) registered vendors that request participation on the registration.
May 9, 201912:15 PM - 1:00 PMLunch and networking with meeting attendees in Exhibit Hall
Exhibits open
May 9, 20191:00 PM - 1:30 PMDrawing for prizes in Exhibit Hall
May 9, 20191:30 PM - 3:30 PMVendors dismantle booth


View Complete Agenda


Let the attendees know what booth you are in!  Highlight what you have to offer them for HIM products and solutions!  If you are unable to attend the Annual Meeting, let our attendees know you’re still able to meet their needs by advertising in the WHIMA Annual Conference on-site program. 

The WHIMA Annual Conference on-site program is distributed to all attendees, speakers, and exhibitors at the Annual Meeting.


Register to Advertise


Annual Conference on-site program Advertisement Pricing:

Full Page7 ¾” x 10″ $400
Half Page7 ¾” x 4 ¾” horizontal $285
Half Page3 ¾” x 10″ vertical $285
Quarter Page3 ¾” x 4 ¾” $180
Business Card Size3 ¾” x 2″ $100

Corporate Sponsorship

Corporate Sponsorship May 2019 – April 2020

Learn more about the benefits of partnering with WHIMA!


Become a Corporate Partner


Annual Conference
Booth Only
Corporate Sponsorship

after 3/18/19



Conference Attendee Registration (1)
25% discount
Priority Exhibit Booth Selection at WHIMA Annual Conference
Discount - Exhibit Space and advertising
1/4 page display Ad in Annual Conference Program
Business Card Ad in Annual Conference Program
Listing in Annual Conference Program by Recognition Level
Name Tag Ribbon at Annual Conference
Recognized on the Corporate Sponsor page
Recognized on the WHIMA homepage
Corporate Video featured on WHIMA website
Corporate Member News feature on WHIMA website

Additional Annual Conference Sponsorship Opportunities:


Register for Sponsorship Opportunities


Meal - Full Sponsorship$2,500
Meal - Partial Sponsorship$1,250
Refreshment Break - Full Sponsorship$1,000
Refreshment Break - Partial Sponsorship$500
Exhibit Hall Grand Opening Reception - Full Sponsorship$4,000
Exhibit Hall Grand Opening Reception - Partial Sponsorship$2,000
Exhibit Hall Dessert (Thursday noon)$400
Speaker Sponsorship - Keynote - Daniel Paulson$2,000
Speaker Sponsorship - Educational$750
Badger State Brewery Tour & Networking Event$300
Annual Conference Meeting App$500
Attendee Bags (with your company name)Full Sponsorship
Scholarship Award Program$x Donation
Silent Auction or Raffle ItemBring to Meeting

Your company sponsorship is most appreciated and will be recognized in the following ways:

Important Annual Conference Contacts

Teresa Pearson – WHIMA Executive Office Coordinator
[email protected]

Angie Dibble – Exhibitor Liaison
[email protected]

Rules and Regulations


Single Booth – On or before March 18, 2019 – $500.00

Single Booth – After March 18, 2019 – $600.00

8 x 10 booth includes:


ASSIGNMENT OF SPACE:  Corporate sponsors receive first priority in assignment of booth space.  Space is subject to availability, and will be allocated on a first paid, first reserved basis.  The decision with respect to allocation of booth space will be binding upon all exhibitors.  Exhibit space will not be assigned unless full payment is received.  Once a vendor registers, they will automatically receive a vendor registration confirmation via email. This will come from the webmaster, KnowledgeConnex.  In the event of conflict or conditions beyond our control, WHIMA reserves the right to rearrange the floor plans.

CANCELLATIONS:  Cancellation of a booth made on or before April 1, 2019 will receive a refund of one half the booth fee.  No refunds will be given if cancellations are made after April 1, 2019.  Cancellation of Corporate Sponsorship made on or before April 1, 2019 will receive a full refund minus a 15% processing fee. No refunds will be given if cancellations are made after April 1, 2019.

Click here if you need to cancel your registration.

SHIPPING, ADDITIONAL SERVICES, LABOR:  You are responsible for ordering additional services such as extra equipment, freight handling, shipping and labor. Click here for more information.

INSTALLATION & REMOVAL: Vendor booths can be set up on Wednesday, May 8, 2019 from 12:00 Noon – 5:00 PM. Vendors can begin dismantling the booths after 1:30 PM on Thursday, May 9. All booths must be dismantled and removed by 3:30 p.m. on Thursday, May 9, 2019.

LIABILITY FOR EXHIBITS:   Please take caution with your equipment.  WHIMA, and the KI Convention Center or any officer, agent or employee thereof, shall not be liable for the safety of the exhibitors’ property, its agents or employees, from damage by fire, accident or any other causes, and the exhibitor does hereby release and indemnify WHIMA and the KI Convention Center from any such claim of any kind or nature. Every exhibitor is required to and guarantees to have in force, at his own expense, his own insurance covering his employees not only on worker’s compensation and the employer’ liability, but also on general public liability, and injury, and accident, and any damage to the exhibitor’s property.  WHIMA and the KI Convention Center shall in no way be held responsible. Exhibitor is responsible for any damages to materials of the KI Convention Center.

REGISTRATION & BADGES:  Six Exhibitor badges will be provided. On Thursday, lunch is provided for two (2) representatives from each registered vendor company. Additional lunches will be $40.00.


Online registration has closed. Onsite registration will NOT be available.


Please visit the terms and conditions.

Click here if you need to cancel your registration.